Vancouver-Point Grey Constituency Office
EXTERNAL EMPLOYMENT POSTING
DATE: December 11, 2015
POSITION: Constituency Assistant (Part time)
LOCATION: David Eby MLA Community Office 2909 W. Broadway, Vancouver
HOURS OF WORK: 21 hours/week (3 days)
CLOSING: Applications will be accepted until 4:30pm on Thursday January 8, 2015
Applications must include a resume and cover letter. Please be prepared to provide two references with contact information upon request.
• Only those applicants short-listed will be contacted
• Email applications and cover letters in care of: email@example.com indicating the position you are applying for in the subject line
• Please ensure any attachments are labelled with your name
JOB DESCRIPTION: CONSTITUENCY ASSISTANT
A Constituency Assistant is a confidential employee responsible for the administration of the Constituency Office(s) of a Member of the Legislative Assembly. Under the general supervision of the MLA, the duties may include:
1. Assistance and Advocacy for Constituents
- Constituency Assistants will have a comprehensive knowledge of provincial government legislation, programs and services, and community resources to whom constituents can be referred to for further assistance. Casework may include assessing constituents’ situations and providing advocacy and advice as deemed necessary
2. Community Outreach and Liaison
- Constituency Assistants will be responsible for developing and maintaining a working relationship with Ministry Offices and administrative bodies in order to provide constituents with information and assistance in resolving questions and problems. Where necessary this may include areas of federal jurisdiction
- Constituency Assistants may be required to monitor local government and community activities to keep the Member informed on local issues. She/he may be requested to represent or accompany the MLA at public and community functions.
- The Constituency Assistant shall advise and assist the MLA in enhancing his/her role and presence in the constituency
3. Information and Public Relations
- The Constituency Assistant may be required to provide constituents and community bodies with information and clarification of government legislation and policies. NDP positions as outlined in caucus speeches, press releases, Bills and Resolutions, may be made available upon request.
- Constituency Assistants may also facilitate their Members access to local press through monitoring and advising the MLA about local issues
- Constituency Assistants may be responsible for the preparation of communications materials, including advertising, householders, mailings by the MLA, newsletters, websites and social media accounts.
4. Administration and Organizational Tasks
- Constituency Assistants are responsible for the management of the Constituency Office(s) under the general supervision of the MLA.
- Tasks include correspondence, bookkeeping, computer record management and other office duties, as required.
- Constituency Assistants may have responsibility for volunteer recruitment and training as well as project organization. She/he may be requested by the MLA to participate in supervision and evaluation of students working in practicum programs based in Constituency Office(s).
- Constituency Assistants may be responsible for other duties as assigned by the MLA.
- Constituency Assistants will have a good knowledge of the structure and policies of the New Democratic Party and a fundamental knowledge of the role of the three (3) levels of government.
- Constituency Assistants will have excellent interpersonal and communication skills and will have experience working independently and with flexibility.
- A demonstrated ability to develop and maintain effective information and advocacy strategies and to exercise diplomacy and political judgment is an integral part of this position.
- Constituency Assistants must have the ability to administer the various aspects of a community office.
- Experience working with MS Office products, including Word, Powerpoint, and Excel, is essential. Experience with Sage accounting software is a bonus.
Preference will be given to those applicants who bring our office enhanced community-building capacity through talents, skills, certifications, relationships or experience that add to our existing office staff skillset. Please emphasize and provide detail on the advanced community building abilities and skills you will bring to our office in your resume or cover letter.
Examples of preferred community-building skills include, but are not limited to:
- Advanced computer skills;
- Second language skills (written/spoken or both, including Korean, Punjabi or French);
- Advanced practical community organizing and outreach experience; and/or,
- Existing in-depth relationships with key community stakeholders. For example: the Musqueam First Nation; other local First Nations or urban Indigenous communities; UBC (student, staff or faculty groups); local businesses; local religious organizations; local service providers; or, Vancouver community centres or Neighbourhood Houses.
Salary and benefits as per the BCGEU (Constituency Assistants) Collective Agreement.